UMass Boston

Overnight trips during the regular season are approved through a coach’s proposed schedule.  A team is allowed one (1) night overnight trip per year. The exception to this is track and field which the overnight would be two (2) nights. Men’s and women’s hockey are not included as their regular season schedule includes overnights.   

 If a team has to travel more than 350 miles from UMass Boston to the destination for a regular season conference competition, they may travel the day before and spend the night.  

SPRING/WINTER BREAK TRIPS  

 A proposal for a team’s spring/winter break is due with a team’s proposed budget for the fiscal year the trip will take place.  The proposal should include:  

• purpose of trip  

• development strategies  

• projected expenses and revenue   

• proposed fundraising revenue plan  

• a timeline from the time the coach submits the proposal through to the trip’s departure date. Dates to include, but not limited to,  

• trip’s approval/disapproval  

• related fundraising activities   

• deposits  

• all-inclusive travel arrangement information  

• reservation of travel arrangements  

• scheduling of varsity intercollegiate contests  

• processing of documents internally and externally of the University, such as obtaining price quotes, processing purchase orders and payments  

• Trip registration email for airfare and hotel 

During the budget review process, the proposal will be reviewed by the VCAR and a decision will be made.  The sport administrator will communicate the decision to the head coach.    

Approval for team trips will be based upon but not limited to:  

• accommodation of regular-season schedule  

• direct and indirect expenses associated with the trip and the fundraising activities  

• destination  

• travel accommodations  

• purpose of trip  

• development strategies  

• history of the specific sport program  

For spring/winter break trips that are approved during the budget process the Department of Athletics (team accounts) will provide the following:  
 

Flights and hotel accommodations for:   

• head coach 

• assistant coaches 

• athletic trainer (if required)  

• Per diem for the official travel party for dates of competition.   

 The Traveling Team/Head Coach is responsible for:  

• All trip expenses outside of those noted above as paid by for the team.    

• Such funds can be generated by utilizing the approved development activities or through personal contributions.   

• The cost of having the sports medicine or sports information staff travel with the team will be the responsibility of the team.   
   

All necessary funds are expected to be received and deposited by the Department of Athletics in the proper University of Massachusetts Boston Department of Athletics development account before the trip’s travel dates.  
 

 The booking, scheduling or reserving of travel arrangements and the scheduling of any athletic contests are prohibited until the necessary approvals of the sport administrator and Deputy AD for Internal Administration/SWA have been obtained.