Overview
The university fiscal year operates on a 12-month cycle (July 1-June 30). Each department is assigned a general operating fund (GOF) expense budget. For those departments that generate revenue, whether through sales and services, fundraising, and/or gifts, the expense budget is driven by historical and projected income. This budget must be approved by your supervisor and senior management.
Important dates
- July 1 - fiscal year start
- July 1 - August 15 – budget rollout meetings
- October 15 – Budget proposals for following fiscal year due to immediate supervisor
- October 31 – Final budget requests due to Associate AD of Finance. This includes general operating funds, other revenue, gifts and capital*.
*Capital Asset or Project Request ($5,000 or more)
Prepare a Capital Request Form. Check with Associate AD of Facilities and Operations for input if it involves facility infrastructure such as plumbing, electrical, etc.. If it involves the replacement of an asset such as a goals, hoops, etc., the coach should work with Associate AD of Facilities and Operations as well. Must also attach a price quote.
Associate AD of Finance will notify parties if it is approved (sometime after July 1) Capital Appropriation Request (CAR) form must be filled out. You must get three sets of quotes for replacement of an asset. Work with Associate AD of Facilities and Operations as per above.
Send the CAR form for signature through Docusign to Vice Chancellor of Athletics and Recreation.
Send completed CAR form with signatures to Associate AD of Finance.
Associate AD of Finance will notify upon approval. Three sets of quotes for assets will need to be sent to Business Operations Manager.
