Equipment and Apparel Ordering Policy

ORDER PLACEMENT   

• All orders must be submitted to BSN sales representative at least two (2) months in advance to allow for embellishing and shipping. This includes fall orders requiring billing post July 1st, for which the sales representative can hold billing.  

• Orders for fall delivery must be placed by June 1st to ensure August delivery. (For more efficiency, please schedule a meeting with BSN sales representative.)  

ORDER FORM  

• Email the equipment manager if you do not have the order form.   

• The order form must have all product and logo descriptions clearly stated.   

• The equipment manager must be copied on your order placement to assist with coordination.  

PRODUCT IDENTIFICATION  

• Items can be selected either through the BSN catalog or with the assistance of a BSN representative. For items not provided by sales representative, other vendors may be used.  

• Please schedule a meeting with BSN sales representative to assist with this.  

QUOTATION  

• Receive a quote from the BSN sales representative.  

APPROVAL  

• The quote must be approved by the coach, with confirmation sent to both the equipment manager and the business manager.   

• Business manager will then generate a Purchase Order to encumber the funds for the purchase.  

FUNDING IDENTIFICATION  

• Specify the account from which funds will be withdrawn, in coordination with the business manager, equipment manager, and sales representative. Options include GOF (General Operating Fund) or Gifts or Other Revenue accounts.  

ORDER RECEPTION  

• Once the order has been received in the equipment room, the coach is responsible for verifying the order is correct i.e., logos, quantity, satisfaction.   

• If there is something wrong with the order, please notify the equipment manager and sales representative within a week of shipment arrival.  

UNIFORM ORDERING  

New uniforms are ordered on a 3-year cycle. The equipment manager is responsible for notifying the head coach as to when their team is up for new uniforms.   

• Uniform styles are selected via New Balance team builder which is an online tool provided to the head coach by the equipment manager or sales representatives.   

• Note: If there is a specific style that is not included in the team builder, please have either a description or pictures of how you would like your uniforms to look. New Balance team designers can adjust and help with the CAD.   

• The BSN representative will send a CAD to the head coach and equipment manager for review. The head coach approves the CAD and this mockup is sent to the SWA for final approval.   

• Uniforms are funded via equipment GOF. The equipment manager will review budget parameters with each coach prior to the start of the process.  

• Once the order has been received in the equipment room, the coach is responsible for ensuring the order is correct i.e., logos, quantity, satisfaction.  If there is something wrong with the order, please notify the equipment manager and sales representative within one (1) week of shipment arrival.