Facilities

Policies and procedures governing the use of sports facilities are established and enforced through the cooperative efforts of the head coaches and the Associate AD for Facilities. It is the responsibility of the Associate AD for Facilities, with the assistance of the Athletic Facilities Supervisors, to ensure that all departmental rules regarding facility use are followed. Of primary importance is the prevention of injuries to student-athletes and spectators alike, while continually maintaining facilities and equipment in their optimal condition.

The Associate AD for Facilities in collaboration with the Deputy AD for Internal Operations/SWA, are responsible for coordinating the use of athletic facilities for the intercollegiate athletics program. The only exceptions to this are the Athletic Training Room and the Dan Rea '70 Boston State College Varsity Training Room and the Athletic Training Room which are the responsibility of the Head Strength and Conditioning Coach and the Head Athletic Trainer.

POLICIES FOR PRACTICE AND FACILITIES SCHEDULING

This policy defines guidelines for team practices, competition, and general training. Primarily it is to safeguard the well-being of the student-athletes while providing some balance for the administrative staff.

This policy works within the following parameters:

NCAA rules regarding playing and practice season.

Realistic training room hours and coverage abilities given NATA guidelines.

The ability of all our indoor and outdoor facilities to accommodate varsity teams.

Other uncontrollable factors, such as hours of daylight and class times.

Practice and Facility Usage Policies

Varsity practices requiring coverage by the athletic training staff are coordinated between the head coach and the head trainer. These practices occur Monday – Saturday. Varsity practices and/or competitions requiring coverage by the athletic training staff are not permitted on Sundays without permission from the VCAR or their designee.

Varsity teams practices are not to exceed three (3) hours in length. Adjustments may be made upon the agreement of all teams, athletic trainers, facilities, administration and recreation/intramurals.

All practices and/or meetings must be scheduled to allow student-athletes access to regularly scheduled campus meals. It is the responsibility of the Head Coach to ensure all student-athletes are provided the time and opportunity to attend &/or make use of their meal plan.

Head coaches are required to keep their practice and competition schedule updated in Teamworks in order to ensure everyone who may use the same facility or need to know is made aware .

Practices and Athletic Events

It is the responsibility of the Associate AD for Facilities to ensure that the necessary preparations are accomplished for practices and competitive events that appear on the master facility schedule— within reasonable and customary practices as they relate to notification of the change, staffing, and equipment. The Associate AD for Facilities is responsible for arranging for security and support staff to ensure efficient monitoring of facility use.

Gym Scheduling Priority

1. In-season sport

2. Preseason sport (official practice)

3. Nontraditional sport

Scheduling Process for Facilities

All scheduling of gymnasium space will be done through the Associate AD for Facilities, who has control of all event scheduling and final approval of events. Associate AD for Facilities and Operations will arrange a meeting of all involved coaches to obtain information and input regarding practice times, as well as inform coaches of any previously scheduled events that may impact the practice schedule. He/she will then publish and distribute the final practice schedule. Once a practice schedule has been reviewed and distributed, changes may be made only through Associate AD for Facilities. Any special requests for gym time must be submitted to the Associate AD for Facilities in writing (includes e-mail) at least three (3) days prior to the practice date requested. Teamworks will be the scheduling software that is used to maintain the Gymnasium, Ice Rink, and Softball field schedules.

Practice Space

In-season sport has priority to their respective normal practice area.

Fall/Winter preseason — curtain can be pulled and the last 1/3 of the gym utilized for a preseason practice; the use of any additional court space for preseason practice is at the discretion of the in-season coach.

Winter/Spring preseason — no curtain available; the use of outside courts is at the discretion of the in-season coach.

Cancellations

For off-campus organizations, contact the Associate AD for Facilities for cancellations of events. For intercollegiate events, cancellations contact your Sport Administrator.