ACADEMIC POLICIES & PROCEDURES FOR STUDENT-ATHLETES
As an Athletic Department, we strive to encourage student-athletes to reach their greatest potential by providing a variety of support resources to maximize student-athlete success. We expect student-athletes to utilize the resources available to them to reach educational goals that outstretch that of the general student body. As a student-athlete, it is important to set educational goals that mirror the academic expectations of the Athletic Department and push towards excellence. Influencing these goals should be standards for academic achievement, a desire to maintain the utmost academic integrity and the willingness to challenge oneself to be both a successful student and a successful athlete. Goals should be specific, measurable, attainable, realistic and timely (SMART). Each goal should be followed by a plan for successful goal achievement.
ACADEMIC PROGRESS REPORTING
Periodically during the semester, Assistant Athletic Director for Student Athlete Academic Success may request progress report requests to faculty members via Salesforce to seek information on a student-athlete’s academic progress. In addition, faculty members may be contacted by phone or email throughout the semester to gain a better understanding of how to assist student-athletes academically. Information from these reports may be relayed to coaches or administrators.
DEVELOPING A PLAN FOR SUCCESS
As a student-athlete, the first major step in developing a plan for success is deciding exactly what you want out of college. How important is college to you? How important are good grades to you? How important is your sport to you? How important is an active social life to you? The manner in which you answer these questions will begin the structuring of your priorities. Analyzing situations in relation to your priorities will direct your decision-making in a positive manner. Your priorities should be centered on your values and should focus on your future. After you have identified your priorities, your decisions must be consistent with honoring your priorities. You cannot allow yourself to make decisions that do not align with your priorities. For example, if you say that grades are very important to you but are not willing to sacrifice an event on your social calendar to study for an exam, you have a mismatch of priority and action. This inconsistency will regularly result in dissatisfaction and a failure to achieve your maximum potential. Dedication to making the right choices will help you be successful.
As you develop a plan for success or establish a list of priorities, you should utilize all the resources, including people who are available to help. Do not think you are alone in your journey. There are hundreds of professionals on campus who will gladly assist you with your academic pursuits. Ask for help from your coach, assistant coaches, professors, and athletic staff; we are here to help and assist you in any way we can.
UNDERSTANDING ACADEMIC POLICIES
Members of the athletic department, support student-athletes in the attainment of their goals, but each student-athlete is responsible for the quality of his or her personal conduct, the attainment of his or her college degree, and the maintenance of his or her athletic academic eligibility. It is a student-athlete’s duty to be aware of all university policies and procedures that have been established for the successful completion of his or her degree. In addition, student-athletes must adhere to all standards set forth by the NCAA (National Collegiate Athletic Association) and conference rules.
Student-athletes must read and understand all UMB, athletic department, NCAA, conference regulations and team policies. It is also a student-athlete’s responsibility to keep abreast of any changes to academic policy that could impact his or her matriculation or eligibility.
Certification of Student Athletes Eligibility
At the end of the academic semester the compliance office will contact the registrar’s office to pull student athlete credits for the semester, term GPA, cumulative GPA, and student academic standing. Upon receipt of the report the compliance office with review and separate student athletes by their academic standing and program.
The compliance office will send the processed report to the provost office (Andrew Perumal (Andrew.Perumal@umb.edu) for review. The provost's office will review the materials and confirm who is and who is not eligible for the following semester. Once confirmed a copy will be sent to the appropriate head coach, athletic director, SWA and FAR.
The provost office and the compliance office will meet at the end of each academic semester to review. At the conclusion of the academic year, both parties and the Deputy AD for Internal Administration & Operations/SWA can meet to discuss any changes needed to policy or requirement.
UNDERSTANDING PROGRESS TOWARDS DEGREE.
Most undergradute degree programs call for 120 credits to graduate. It is important that the focus of the student-athlete experience is centered on the path to graduation. This means understanding degree requirements to graduate in a timely fashion.
The NCAA requirements call for minimums. Each major has different requirements. It is IMPORTANT to know that in order to graduate in 4 years you must successfully pass 30 credits per year. If you successfully pass 24 credits per year it will take you 5 years to graduate.
Below are important terms that student athletes should be familiar with:
In order for a student-athlete to compete or practice the student athlete needs to be enrolled as a full-time student. During the regular academic year, a student athlete must complete a minimum of six progress towards degree credit hours per regular academic semester in order to be eligible for the next academic semester. A student athlete must also pass a minimum of 24 progress towards degree credit hours during the academic year, including the winter or summer session, in order to be eligible for the next academic year.
Below is an important sequence, beginning with first semester freshmen student-athletes, detailing their credit hour and GPA requirements:
After first term of enrollment:
After second term of enrollment:
*May be achieved using coursework in the summer following the second term of enrollment
After third term of enrollment:
After fourth term of enrollment:
*May be achieved using coursework in the summer following the fourth term of enrollment
After fifth term of enrollment:
After sixth term of enrollment:
*May be achieved using coursework in the summer following the sixth term of enrollment
After seventh term of enrollment:
After eighth term of enrollment:
*May be achieved using coursework in the summer following the eighth term of enrollment
After ninth term of enrollment (if a student-athlete has not exhausted eligibility):
After tenth term of enrollment (if a student-athlete has not exhausted eligibility):
Regarding student-athletes who either transfer into UMass Boston, or compete while enrolled as a graduate student/graduate level coursework, the information below would be applicable:
In general, all student-athletes must also adhere to the following standards:
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A student-athlete should maintain a good academic standing with the institution.
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Unless in their final term of enrollment, a student-athlete must be enrolled full time during the regular academic year in order to maintain athletic academic eligibility.
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As an undergraduate student, a student-athlete must be enrolled in a minimum of 12 credit hours to maintain full-time enrollment; as a graduate student, a student-athlete must be enrolled in a minimum of 9 credit hours to maintain full-time enrollment.
If a student-athlete drops below full-time status during the regular academic term, he or she will immediately forfeit eligibility to compete, practice or participate in most team activities. As a result, it is important that all class schedule changes be made with the assistance and permission of the Assistant Athletic Director for Student Athlete Academic Success. A student-athlete may NOT drop a class until he or she meets with the Major Advisor and receives specific written permission by the Assistant Athletic Director for Student Athlete Academic Success.
STUDENT-ATHLETE HOLDS
All student-athletes have an ADR hold on their WISER account that prevents them from making changes to their course schedule without the explicit written permission of the Assistant Athletic Director for Student Athlete Academic Success. The student-athlete ADR hold is assigned to a student-athlete’s account prior to the start of their first term of enrollment at UMB and is removed only temporarily after the appropriate requirements are fulfilled during each registration period.
To have your ADR hold released from your account you will need to email the Assistant Athletic Director for Academic Success your name, UMB ID number, sport, how many current credits you are in, the course and why you need to withdraw from the course. Please note that while undergraduate student-athletes are only required to be enrolled in 12 credit hours per semester, it is highly recommended that they enroll in and complete 15 credit hours each semester to graduate within a 4 year timespan and to satisfy percent degree completion requirements.
Adhering to the above rules and being cognizant of NCAA eligibility benchmarks allows student-athletes to take full advantage of all the athletic and academic opportunities available at UMB. However, failure to meet NCAA expectations can result in the loss of temporary or permanent loss of athletic participation.
The student-athlete hold serves to protect a student-athlete from inadvertently endangering his or her athletic academic eligibility. However, the student-athlete hold does not prevent the request or receipt of official transcripts, viewing of grades or any other student/university account activity other than registration.
ADVISING
Who is your advisor?
Your advisor's name is noted in WISER. Using the Mobile view, look for the advisor icon to find your advisor's name. Using the Classic view, you will see your advisor's name on the Student Center page. In some cases, students may have both a professional advisor and a faculty advisor. To contact your advisor, you may email directly from WISER or use the university directory. If you are unsure of who your advisor is, you may email Teresa.Goyette@umb.edu or Michael.Mahan@umb.edu for assistance. You may also call 617.287.5500 for assistance.
To best attend to a student-athlete’s academic welfare and development, all student-athletes are assigned an institutional academic advisor in his or her college or academic department. Athletes also have access to Amanda Alioto, Assistant Athletic Director for Student Athlete Academic Success, who can assist student athletes when in need. To register for courses or get their advising hold removed, student athletes will need to schedule appointments with their major advisor. The Assistant Athletic Director for Academic Success and major academic advisors work in collaboration to support a student-athlete’s success.
The Assistant Athletic Director for Student Athlete Academic Sucess primary function is to monitor student-athletes’ progress towards degree completion and help student-athletes design and implement academic success strategies for the achievement of academic excellence. A student-athlete’s major advisor assists primarily in course selection and degree planning.
REGISTRATION
To avoid conflict with student-athlete practice and competition schedules and allow for the least number of missed classes for athletic participation, student-athletes are granted priority registration. Priority registration is a privilege and can be revoked by failure to follow appropriate advising and registration procedures.
Each term, priority registration start dates and times will be scheduled by the University Registrar and can be accessed here.
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Priority Registration
Priority registration is a designated time period where student-athletes can register for their courses BEFORE the rest of the campus community provided the outlined requirements have been met.
Prior to accessing priority registration, all student-athletes are required to meet with an academic advisor in their academic college or department to discuss their degree plan and seek degree applicable course recommendations. At this meeting, the academic advisor will remove the student’s advising hold so that they can then register for classes.
Please be aware that any member of the athletics staff WILL NOT remove a student-athlete advising hold.
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For more details about Class Waitlists please visit the FAQ page.
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Dropping/Adding Classes
Prior to the start of an academic term and during the first week of classes, student-athlete may change their schedule with the direct assistance from the Assistant Athletic Director for Student Athlete Academic Success. The student-athlete must reach out to the Assistant Athletic Director by email and copy their head coach to set up a meeting to discuss the plan.
After the first week of classes, student-athletes may not add classes, but can potentially drop classes with the explicit written permission of the Assistant Athletic Director for Student Athlete Academic Success.
Should a student-athlete feel they are in academic jeopardy they should immediately seek the advice/assistance from the Assistant Athletic Director for Academic Success.
If a student athlete withdraws from a course and is no longer enrolled full-time (full-time is defined as 12 credits or more), the student athlete would then be ineligible.
A dropped course will not warrant any financial refund. If the student athlete withdraws from a course after the add/drop deadline, the course will be recorded on a student-athlete’s transcript with the mark of “W,” but will not impact a student-athlete’s term or cumulative GPA.
Please refer to the University Academic Calendar for the current university term for add and drop deadlines.
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Withdrawal for Non-Payment
If a student-athlete’s tuition is not paid by the end of the first week of classes, the student-athlete will risk having his or her classes dropped for non-payment. Should a student-athlete's classes be dropped for non-payment, he or she will immediately render themselves ineligible for practice and competition until such time that he or she re-enrolls in classes.
To avoid withdrawal for non-payment or other financial or university penalties, student-athletes should view their account balance via WISER regularly and address any account balances.
Please also feel free to stop by OneStop and ask to speak with the Bursar’s office if you have any questions regarding your tuition bill.
LESS THAN 12 HOUR WAIVER
Student-athletes who are in their final term of enrollment are not required to enroll full-time IF the courses they are enrolled in will complete their degree program by the end of the term or in the last term before a learning requirement (I.e. student teaching, internship). These graduating student-athletes may apply to be eligible to practice and compete as a part-time student by submitting a “Less Than 12HR Waiver.”
The requirements are:
Less Than 12Hr Waivers are due to the Assistant Athletic Director for Student Athlete Academic Success by the Friday of the first week of classes of the student-athlete’s final term of enrollment.
UNIVERSITY SANCTIONED APPROVED ABSENCE LETTER
During the first week of classes, it is the responsibility of a student-athlete to notify his or her faculty members in writing that he or she represents UMB Division III Athletics in a NCAA sponsored sport(s).
- At least two weeks prior the first date of competition, it is the responsibility of a student-athlete to inform each faculty member of the anticipated competition and travel dates.
- The Assistant Athletic Director for Student Athlete Academic Sucess will provide each head coach with the University Sanctioned Approved Absence Letter
- The head coach will send out to their team(s) all departure times for competitions and the University Sanctioned Approved Absence Letter
- The student athlete will use the departure information from their coach and update the letter accordingly.
- The student athlete will email the professor the letter with a message that they are a UMB student athlete and that these are their class conflicts for a University Sanctioned Approved Absence
- The student athlete will copy the head coach on the email.
It is a student-athlete’s responsibility to be aware of assignment/exam due dates and request make up assignments or alternative exam dates if missed for athletic travel or competition. This is not a shared burden; the faculty member has no obligation to schedule make-up work or alternative exam times without a specific request by a student-athlete to do so.
- It is the student athlete’s responsibility to find an appropriate time to meet with each faculty member one-on-one to discuss the faculty member’s expectations related to missed class time and make up work.
FACULTY EXPECTATIONS AROUND MAKE UP WORK
Please be reminded that while a faculty member is expected to make provisions to allow student-athletes to make up missed work when practical, faculty members have the absolute discretion in how they may request make up work be submitted and in what timeline they may expect missed work to be completed.
Some faculty members may request that missed work be submitted in advance of a student-athlete’s departure; some faculty members may ask that missed work be submitted electronically at the same time it is due in class traditionally or some faculty members may request that missed work is submitted upon a student-athlete’s return. If a faculty member’s make-up policies place an undue burden on a student-athlete’s ability to complete course assignments, a student-athlete should contact the Assistant Athletic Director for Student Athlete Academic Success for assistance.
If for any reason, a faculty member indicates that he or she will not allow a student-athlete to miss class for travel or competition, the student-athlete should contact the Assistant Athletic Director for Student Athlete Academic Success immediately. A student-athlete may not be unjustly penalized for missed class due to athletic travel or competition.
FINAL EXAM POLICY
Student-athletes are required to complete all final exams as required by their faculty members. Failure to complete final exams may result in the student-athlete being prohibited from participation in any between-term competitions with a possible loss of eligibility status for subsequent terms. If a final exam conflicts with competition travel, please work with the Assistant Athletic Director for Student Athlete Academic Success, Head Coach and Professor to coordinate a new date/plan to complete the exam.
Family Educational Rights and Privacy Act
All students, including student-athletes, have the right to educational privacy by standards set forth in the Family Educational Rights and Privacy Act (FERPA). FERPA prevents institutional staff members from sharing information about a student-athlete’s academic progress or performance with individuals outside the scope of institutional authority.
Student-athletes are asked to sign a FERPA waiver to the Assistant AD for Student Athlete Academic Sucess and Assistant AD for Compliance. This is so information related to their course performance can be shared with Athletic Department staff to provide early intervention strategies and academic performance evaluations. In addition, FERPA waivers are necessary to allow for individual and team academic award nominations and press release aids.
UNDERSTANDING PROGRESS TOWARDS DEGREE.
Most undergradute degree programs call for 120 credits to graduate. It is important that the focus of the student-athlete experience is centered on the path to graduation. This means understanding degree requirements to graduate in a timely fashion.
The NCAA requirements call for minimums. Each major has different requirements. It is IMPORTANT to know that in order to graduate in 4 years you must successfully pass 30 credits per year. If you successfully pass 24 credits per year it will take you 5 years to graduate.
Below are important terms that student athletes should be familiar with:
In order for a student-athlete to compete or practice the student athlete needs to be enrolled as a full-time student. During the regular academic year, a student athlete must complete a minimum of six progress towards degree credit hours per regular academic semester in order to be eligible for the next academic semester. A student athlete must also pass a minimum of 24 progress towards degree credit hours during the academic year, including the winter or summer session, in order to be eligible for the next academic year.
Below is an important sequence, beginning with first semester freshmen student-athletes, detailing their credit hour and GPA requirements:
After first term of enrollment:
After second term of enrollment:
*May be achieved using coursework in the summer following the second term of enrollment
After third term of enrollment:
After fourth term of enrollment:
*May be achieved using coursework in the summer following the fourth term of enrollment
After fifth term of enrollment:
After sixth term of enrollment:
*May be achieved using coursework in the summer following the sixth term of enrollment
After seventh term of enrollment:
After eighth term of enrollment:
*May be achieved using coursework in the summer following the eighth term of enrollment
After ninth term of enrollment (if a student-athlete has not exhausted eligibility):
After tenth term of enrollment (if a student-athlete has not exhausted eligibility):
Regarding student-athletes who either transfer into UMass Boston, or compete while enrolled as a graduate student/graduate level coursework, the information below would be applicable:
In general, all student-athletes must also adhere to the following standards:
-
A student-athlete should maintain a good academic standing with the institution.
-
Unless in their final term of enrollment, a student-athlete must be enrolled full time during the regular academic year in order to maintain athletic academic eligibility.
-
As an undergraduate student, a student-athlete must be enrolled in a minimum of 12 credit hours to maintain full-time enrollment; as a graduate student, a student-athlete must be enrolled in a minimum of 9 credit hours to maintain full-time enrollment.
If a student-athlete drops below full-time status during the regular academic term, he or she will immediately forfeit eligibility to compete, practice or participate in most team activities. As a result, it is important that all class schedule changes be made with the assistance and permission of the Assistant Athletic Director for Student Athlete Academic Success. A student-athlete may NOT drop a class until he or she meets with the Major Advisor and receives specific written permission by the Assistant Athletic Director for Student Athlete Academic Success.
SUPPORT FOR AT-RISK STUDENT-ATHLETES
At-risk is defined as any current student-athlete with a cumulative GPA of 2.5 or below OR a student-athlete who is experiencing a difficult situation that requires additional support. These student athletes will be identified by their head coaches in consultation with sports medicine and academic support.
All new or continuing student-athletes deemed at-risk are required to meet with the Assistant Athletic Director for Student Athlete Academic Sucess/coach on a biweekly basis to ensure he or she is exhibiting satisfactory academic progress. Meetings with the Assistant AD are scheduled for a half hour each week (or more at discretion) and are mandatory. These meetings do not apply toward a student-athlete’s required study hall hours. Head Coaches will receive a monthly update on the student athletes advising meetings on concerns and progress.
Student-athletes required to meet with their head coach or designee* on a biweekly basis are expected to provide them a copy of each of their course syllabi at the start of each term so their coach/designee or can more closely track their course assignments. In addition to the syllabi students will be asked to complete a biweekly professor check-in sheet with their professors. This is a printed-out document that the student will bring to their professor to complete and sign. This document will help to track progress in all classes. Biweekly meetings can be terminated during a semester at the discretion of the Assistant Athletic Director for Academic Success. Failure to attend biweekly with head coach or designee meetings will be reported to a student-athlete’s coach and may result in academic or athletic discipline.
Other groups who may qualify for additional support are first generation students and transfers. At the start of the year, these students will be identified and added to the list for additional support.
ACADEMIC SUPPORT SERVICES
Please visit the Tutoring Programs for detailed information on the Reading, Writing, and Study Strategies Center. Graduate Writing Center, Subject Tutoring Program.
ADDITIONAL ACADEMIC RESOURCES
Student-athletes are first and foremost students and the University is dedicated to the development and maturation of the student-athlete population. The UMB athletics department seeks to build relationships with the campus community in order to monitor student-athletes’ academic progress in individual courses and assist student-athletes in attaining their personal, academic and athletic goals. The following resources are available to all students, including student-athletes:
LEARNING ASSISTANT AND SUPPLEMENTAL INSTRUCTION
Learning Assistance (LA) and Supplemental Instruction (SI) offer semester-long peer-assisted activities in large, introductory level courses. LA and SI activities are led by advanced undergraduates who have successfully completed the course. In consultation with the course instructor, the Learning Assistants and the SI leaders emphasize important concepts from the lecture and facilitate group work for students to gain a deeper understanding of the material. While Learning Assistants (LAs) offer direct support in the classroom, SI Leaders host additional peer-lead SI sessions. Any student enrolled in the class (regardless of section) is welcome to attend the SI sessions that are listed on the SI calendar (you may contact the course instructor to receive a referral for joining the zoom sessions).
ALEKS MATH WORKSHOPS
The ALEKS PPL program tailors self-directed learning modules to each student based on their performance on the ALEKS Math assessment. At the workshops, the tutor helps students individually as needed and is there as a guide/resource when questions or technical challenges arise. If you are trying to improve your ALEKS Math Placement score to get into a course, or if you want to improve your math skills in a particular area, the ALEKS Math Workshop is here to help!
Math Placement
Who needs to take the ALEKS Math Placement Exam?
All new first year students are asked to take the ALEKS Math Placement Exam to determine their starting point in math. Any continuing or transfer student wishing to take Calculus or a course on the Calculus track (ex: College Algebra, Pre-Calculus) must demonstrate readiness for the course.
If you have not already taken the ALEKS Placement Exam, you may do so on your own at any time, but it should be completed by the time you attend your New Student Orientation session.
The goal of ALEKS is to provide an accurate reflection of your preparation and aptitude so that you can select the right math course to meet your educational needs. Some considerations:
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Important: Learn why taking ALEKS on your own, and without any outside help is the fastest path to math success. Hold yourself to high ethical standards, and adhere to the University's academic integrity expectations when taking the ALEKS assessment. Any breach of the University's academic integrity expectations is a violation of the University's Code of Conduct, and will likely result in a compromised educational experience that may lead to poor grades or a delayed graduation. Read more about academic integrity.
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Identify which math course(s) are required for your selected academic program.
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Think about your past math experiences, and assess your aptitude and preparation.
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Consider the course sequence that will best lead you to success.
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Value the benefit of building foundational knowledge and pursue your math development in a sound educational manner.
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Not ready for your required math course? That's okay! Consider taking one of the pre-requisite courses.
(e.g., Instead of starting with Calculus I, you may want to first build up your skills in College Algebra or Pre-Calculus.)
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Each math class in a sequence builds on the on the one before it. Your instructor will not be able to teach content that should have been mastered before you came to the class.
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Consult with your faculty or professional advisor to select a starting course that is both aligned with your ALEKS math placement result, and will also provide optimal foundational knowledge.
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Math proficiency is expected in most introductory and advanced STEM courses.
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Ensure that your testing environment minimizes distractions and that you have two hours of uninterrupted time.
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To access the ALEKS Math Assessment:
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Log into WISER?My Academics?Placement Testing?ALEKS Math Place, Prep, Learn.
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Make sure the pop-up blocker on your internet browser is disabled or the link will not open.
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ALEKS utilizes a Respondus Monitor proctoring tool. Review the Respondus Monitor Student Guide here.
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If you have any trouble accessing ALEKS through WISER, contact assessment.testing@umb.edu
Additional Notes:
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ALEKS scores are valid for three semesters in which both summer sessions combined count as one semester. Visit the the Math Department webpage to view their helpful Student Aids including: the ALEKS Expiration Grid, Pre-requisite Guide, & Course Learning Outcomes.
ROSS CENTER DISABILITY SERVICES
The mission of the Ross Center is to serve as a resource for the UMass Boston campus community in order to ensure academic and housing access and inclusion for students by promoting a view of disability informed by social, cultural, and political forces. The Ross Center strives to create inclusive academic environments by advancing universal design throughout the university.
We accomplish this by providing academic accommodations, resources, and training in assistive technology, and information to increase the understanding of disability throughout the university community.
Beginning in 2018, we are a partner in reviewing requests and making appropriate recommendations for housing accommodations for our on-campus residential facilities. We also provide support to the Office of Civil Rights and Title IX.
Confidentiality
The Ross Center for Disability Services is committed to ensuring that all information provided is maintained as confidential information. Any information collected is used for the student's benefit. This information may include: biographical history, disability information, and case notes. The Ross Center has adopted the following confidential guidelines:
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The Ross Center will treat disability-related information as medical information. Any information regarding a disability is considered confidential and shall be shared with others within the institution on a need-to-know basis only.
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To protect confidentiality by assuring limited access, all student disability-related information must be filed with the Ross Center.
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The Ross Center will not release Information in our files, except in accordance with federal and state laws.
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A file may be released pursuant to a court order or subpoena.
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If you have a record within the Ross Center, you may give written authorization for the release of information when you wish to share it with others.
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Students are expected to keep confidential any material recorded in class, should that be an accommodation, and will be asked to submit a confidentiality agreement.
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Students have the right to review your file, however, you must make an appointment to do so.
Contact Us
If you have a question or want to make a comment, email Ross Center for Disability Services
Office Location
Ross Center for Disability Services
Campus Center, UL Room 211
University of Massachusetts Boston
100 Morrissey Blvd. Boston, MA 02125-3393
Phone: 617.287.7430 Fax: 617.287.7466
Office Hours
Office hours are Monday-Friday 8:30 a.m. to 5 p.m.
Special arrangements can be made for testing and exam accommodations by contacting the Assistant Director at 617.287.7430.
GRADUATION APPLICATION
All graduating undergraduates must declare their intent to graduate by applying online through WISER by the dates published on the Academic Calendar (Typically, March for the May & August degree dates; October for the December degree date).
Once you have applied for a graduation date, the Bursar's office will bill you for the $200 Graduation Processing Fee. This is a mandatory fee.
Please visit Apply for Graduation for more details.
